Ask an office where the social security numbers live. The answer comes back confident and roughly a third right. The rest sit in a mailbox attachment from years ago, a spreadsheet on somebody's laptop, and a folder made during a migration nobody documented. Two posts: one that finds them, one that governs them.
Discovery on its own produces a very long list, which is another way of producing nothing. What makes it usable is scoring: how many regulated records sit on this particular machine, of what kind, and therefore what the loss of that one machine would actually mean.
Once every device carries a number, cleanup has an order. The laptop holding nine thousand records gets attention this week. The one holding four does not. That is a conversation an owner can hold without a security background, which is exactly the point.
The second post acts on what the first one found. Encryption applied to the sensitive material itself, and control over the channels records leave by: removable drives, upload destinations, and the copy-out paths people reach for when they are in a hurry.
We tune this the way we tune everything, which is slowly and against real traffic. A control that stops the bookkeeper from doing the job gets switched off by somebody inside a fortnight, and then you have neither the control nor an honest account of it.
Each rate below comes from billing the moment the page opens. Anything under this district drops into your roster while you read on.
Finds the regulated and proprietary material sitting on machines and shares, sorts it by kind, and puts a number on what each device is carrying.
| Runs on | Actifile |
|---|---|
| Turns up | Regulated and proprietary records, on machines and on shares |
| Buckets | By record kind, so the categories mean something |
| Score | A number per device, tracked over time |
| You receive | A ranked list you can work your way down |
| Billed per | Device, each month |
Acts on what discovery turned up. Encryption on the sensitive material and rules on the channels records travel out by.
| Runs on | Actifile |
|---|---|
| Cipher | Applied to sensitive material, not the whole volume |
| Routes | Removable media, uploads, and copy-out paths |
| Rollout | Watched first, enforced after, adjusted against real work |
| Requires | Discovery, which has to run before this can act |
| Billed per | Device, each month |
Finding records and governing them is useful work that stops well short of a compliance program. Here is the edge of it.
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